We are seeking a detail-oriented Event Coordinator / Project Coordinator to prepare for an event and related projects efficiently from planning to execution. This role involves coordinating logistics, ensuring deadlines are met, managing vendors, and delivering successful outcomes. The ideal candidate will have strong organizational skills, problem-solving abilities, and a proactive approach to managing multiple responsibilities.

Key Responsibilities:

Plan, coordinate, and execute events and projects, ensuring smooth operations.

Develop timelines, manage budgets, and oversee logistics.

Liaise with vendors, suppliers, venues, and internal teams to ensure all requirements are met.

Coordinate event marketing, registration, and guest communications.

Monitor project progress, address potential issues, and ensure deliverables are met on time.

Troubleshoot challenges and provide creative solutions in real time.

Hours per week: 15 hours 7/15 - 9/5;  In-person required on 9/8 and 9/10 from 8:30am - 6:00pm on;   on 9/9 and 9/11 from 8:30am - 4:30pm

Timeframe: July 15 - September 11, 2025

Proven experience in event planning and/or project coordination.

Strong organizational and time management skills.

Excellent communication and negotiation abilities.

Ability to multitask and work under pressure.

Proficiency in event/project management software and Microsoft Office Suite.

Willingness to work flexible hours if needed.

Bachelor's degree in Event Management, Business, Marketing, or a related field preferred.